The Freedom of Information and Protection of Privacy Act gives the public a right to access District records with limited exceptions while protecting personal privacy and regulates how the District of Kent (the “District”) collects, uses and discloses personal information in fulfilling its statutory responsibilities and operating its programs.
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Routine Requests |
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Routine information such as agendas, minutes, bylaws, policies, procedures and information related to your property are available without submitting a formal request. To request and obtain copies of records of a non-personal nature, the Freedom of Information and Protection of Privacy Act (FOIPPA) dictates what can, and cannot, be released. |
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Formal Freedom of Information (FOI) Requests |
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A General FOI is intended to provide access to records rather than answers to specific questions or general information.
If the information you are seeking is not available through routine channels, a formal request must be submitted in writing in person, by mail, email, or fax to: Information and Privacy Coordinator 7170 Cheam Avenue PO Box 70 Agassiz, BC V0M 1A0 Fax: 604-796-9854 |
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Fees |
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Fees may be applied for processing FOI requests pursuant to section 75 of the Freedom of Information and Privacy Protection Act. Applicants will be provided with a cost estimate prior to releasing information. There are no application fees or processing fees for personal FOI requests. Application Fees: A non-refundable application fee of $10 is required for all General FOI requests. Your request will not be processed until payment is received. Fee payments are accepted 8:30 AM to 4:30 PM Monday to Friday, excluding statutory holidays, by phone at 604-796-2235. All major credit cards are accepted. To pay a fee by cheque, please send a cheque or money order made payable to: Information and Privacy Coordinator 7170 Cheam Avenue PO Box 70 Agassiz, BC V0M 1A0 Processing Fees: Please note that additional processing fees may apply to General FOI requests, depending on the size and complexity of the request description. Section 75 of the Freedom of Information and Protection of Privacy Act outlines the processing fees that can be charged for non-person FOI requests for the following tasks or services:
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FAQ's
| Can you email my copies of records when they are ready? |
| Personal records are not sent by email for security reasons, to ensure that unauthorized persons cannot access your personal information. We can arrange for you to pick up your records in person, where you will need to show identification before receiving them. If you need your records urgently, you can arrange for a courier to pick them up and deliver them to you at your expense. |
| What if I disagree with the response? |
| If you have questions about the response you received, including the District's decision to withhold information, please contact the Information and Privacy Coordinator who processed your request. If the coordinator is unable to address your concerns, you may request a review by the Office of the Information and Privacy Commissioner (OIPC) within 30 business days of receiving the IAO response letter to your FOI request. |
| Can I get a refund on my FOI application fee? |
| There will be no refunds if no records were found or if you are unsatisfied with the records that you receive as a response to your request. Your application fee is for the administrative work required to initiate your request, and not for the records themselves. |
Privacy Statement
The District is committed to protecting the privacy of visitors to our website. Any information received by using our site is subject to collection and privacy regulations set out by the Freedom of Information and Protection of Privacy Act.
Questions or concerns regarding the collection, use, disclosure or safe-guarding of personal information associated with this site can be directed to the Corporate Services department.
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Personal Information |
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Our servers automatically collect IP address information and may use "cookies" for website analytics. This information is not linked to any personally-identifiable information. |
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Third-Party Websites |
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At certain places on the District's website there are links to other Internet sites. Such external Internet sites contain information created, published, maintained, or otherwise posted by institutions or organizations independent of the District. The District does not endorse, approve, certify, or control external Internet sites and does not guarantee the accuracy, completeness, efficiency, timeliness or correctness of the information located at the sites, nor are they covered by the District's privacy statement. Users are responsible for reviewing the privacy policies of independent Internet sites. Reference herein to any specific commercial product, process, or service by trade name, trademark, service mark, manufacturer, or otherwise, does not constitute or imply endorsement, recommendation, or favouring by the District. |
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Acceptance |
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By accessing any of the pages within the District of Kent's website, you signify acceptance of our privacy statement. If you do not agree with our privacy statement, please do not use our website. When personal information is collected, express consent must be provided by the user. Examples of expressed consent include:
The manner in which your consent is granted may vary depending on the sensitivity of the information that you are providing to us. Where the information is less sensitive, implied consent will be considered appropriate. By using this website, you agree to indemnify and save harmless the District and its elected and appointed officials, officers, employees, contractors and agents from and against all losses, claims, demands, actions, payments, suits, damages (including any damages that are direct, indirect, incidental, special or consequential), costs and expenses, including reasonable lawyer's fees, resulting from or related to:
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Copyright and Disclaimer
We reserve the right to edit, delete, modify, vet and/or change any material sent or posted to this website in whole or in part without notice.
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Copyright |
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Material made available via this website is intended for research purposes and private use only. Whether or not indicated, you should assume that everything in this website is copyrighted. All rights, title, and interest (including and not limited to all copyright, trademark, patent, and other intellectual property rights) on this website and any other images, information and material in this site is reserved to and owned by the District and remains vested in the District at all times. Except as expressly provided in this website, the District does not grant to or confer on you, by implication or estoppel, any rights or licence to any copyright, patent, trademark or any other intellectual property right in any materials in this website. Any re-use, transmission, duplication, distribution or commercial use of any text, graphic images, or content of this website without express written permission of the District is prohibited. |
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Disclaimer |
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The District's website is not an official statement of District of Kent policy, law practice, services or procedures and should not be construed as such. It is intended only to give general information about the District. While an effort is made to post only accurate information, the District does not guarantee the information posted is always current or correct. The District does not warrant or make any representations as to the quality, content, accuracy, or completeness of the information, text, maps, graphics, links, and other items contained on its website. The District makes no warranties, express or implied as to the fitness of the information for any purpose, or to results obtained by individuals using the information and is not responsible for any action taken in reliance on the information contained herein. Communications made through this site's email and messaging system is for convenience only and shall not be deemed to constitute legal notice to the District or any of its officers, agents, agencies, employees, or representatives with respect to any existing or potential claim or cause of actions or for any other purpose. All comments, suggestions, ideas, notes, drawings, concepts, or other information disclosed or offered to the District by this site, or in response to solicitations from this site (collectively, the "Comments") shall remain the property of the District of Kent. None of the Comments shall be subject to any obligation of confidence on the part of the District, and the District shall not be liable for any use or disclosure of the Comments. Without limitation of the foregoing, the District shall exclusively own all now known or hereafter existing rights to the Comments of every kind and nature throughout the world and shall be entitled to unrestricted use of the Comments for any purpose whatsoever, commercial or otherwise, without compensation to the provider of the Comments. |
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